Data Protection and Privacy Statement
Fairfield County’s Community Foundation (“FCCF” or “We”) is committed to protecting any personal information that you may provide to us. In particular, we believe it is important for you to know how we treat information about you that we may receive from FCCF’s website (fccfoundation.org, the “Website”) or when you contact us directly.
Collection and Use of Personal and Non-Personal Information
We limit the personal and non-personal information recognized or accepted on the Website. Certain information and data is stored when you voluntarily make a donation to FCCF; if you register to receive our newsletter, if you register for offline or online FCCF fund raising events, or if you apply on the Website for a grant. Your personal information includes your first and last name, street, city and zip code, email address, phone number, credit card number, expiration date, billing address, donation amount and any other personally identifiable information you may provide if you email or text FCCF or any of its agents. Some data may be collected automatically when you visit our Website. The data collected automatically may be stored and analyzed to measure use of the Website, evaluate trends, improve your browsing experience and improve our provision of services. For online sites, we collect: your IP address, operating system, and/or browser you use to access the Website; your browsing history including trends and behaviors indicating age and gender; your location information, referring domain name; the date, time and duration of your visit, the pages you visit, and your specific categories of interest.
We may require visitors to register in order to obtain a user ID and password for authentication and secure access to a transaction or certain business confidential or proprietary information services.
Providing us with personal information is entirely optional and voluntary; however, if you do not provide the personal information requested, the related service may not be available to you.
We do not merge personal identifiable information with non-personal identifiable information and never identify you individually unless you have voluntarily provided us with that information thereby consenting to our limited use of your information. Any personal information provided to us is specifically used for your relationship with FCCF and will be maintained in confidence. At no time is any information sold to any third party for any commercial purpose
Processing Personal Information
We process personal information only for permitted purposes and in accordance with applicable laws and regulations.
Use of Personal Information
We use your personal information to safeguard the legitimate interests of FCCF and its supporters, which includes:
- To ensure that the website’s content is presented as effectively as possible
- To provide FCCF fund raising, programs, services and information by email or any other means
- For FCCF’s own internal record keeping
- To prepare documentation in order to complete transactions for FCCF donations or events, which may require sharing personal information with third parties
- For direct mail, provided you have not objected to the processing of your personal information for these purposes
- To transfer personal information within FCCF and with third parties for internal administrative purposes
Sharing of Personal Information
We do not sell or rent your personal information to third-parties for marketing purposes unless you have granted us permission to do so.
We may share your personal information with authorized third-party agents or contractors in order to perform research, or provide a requested service or transaction.
We may disclose personal information in connection with security related or law enforcement investigations or in the course of cooperating with authorities, protecting and defending our rights or property or complying with legal requirements.
Sharing of Non-Personal Information
We may share your non-personal information with third parties to help us enhance your experience on the Website, improve our services and programs and provide you with more relevant Website content, analyze Website usage, improve our services, or for similar purposes
How long personal information is stored
FCCF shall store personal information in a secure and protected environment for as long as we believe it will better help FCCF understand how we can serve you and respect your wishes. However, this will be for a reasonable period and only for as long as is necessary. In addition, certain laws might oblige us to store the information for a certain period of time.
What are your rights?
Under the Data Protection Act (UK) and GDPR(EU) you have the right to:
- be informed – as per this Data Protection and Privacy Statement
- access – we will provide a copy of the data we hold about you within 30 days of receiving your request in writing
- rectification – of any inaccuracies or omissions in your personal information
- erasure and to be forgotten – whereby personal information is no longer necessary for the purpose it was originally collected, but subject to contractual, statutory or legal obligations
- data portability – whereby personal data is transferred from one data controller to another at your request. It will be your responsibility to check that the receiving data controller complies with GDPR requirements
- restrict processing of the personal information, or withdraw consent in any or all of the areas previously given
- object to processing based upon legitimate interest and/or direct marketing
- be informed in relation to automated decision making and profiling – where decisions may be taken without human intervention,
Google Analytics: The Website may use Google Analytics Advertising Features or alternate technologies for the collection of demographic information, in-market sales information, and information associated with future advertising. Google Analytics Features used with fccfoundation.org may include: Google Remarketing Campaigns, Google Adwords Campaigns, and Google Display Advertising Campaigns. Certain types of cookies are used by these features to track your web behavior and demographics in order to provide content or advertisements which help us improve your current and future site experience. You may opt-out of the Google Analytics Features by using the Google Analytics Opt-out Browser Add-on, located at: https://tools.google.com/dlpage/gaoptout/.
Log File Information: Log file information is automatically reported by your browser each time you access a web page. When you use our Website, our servers automatically record certain log file information. These server logs may include anonymous information such as your web request, Internet Protocol (“IP”) address, browser type, referring / exit pages and URLs, number of clicks and how you interact with links on the Website, domain names, landing pages, pages viewed, and other such information.
Clear Gifs/Web Beacons Information: When you use the Website, we may employ clear gifs (also known as web beacons) which are used to anonymously track the online usage patterns of our users anonymously. In addition, we may also use clear gifs in HTML-based emails sent to our users to track which emails are opened and which links are clicked by recipients. The information allows for more accurate reporting and improvement of the Website.
Device Identifiers: When you access the Website by or through a mobile device (including but not limited to smart-phones, iPads or tablets), we may access, collect, monitor and/or remotely store one or more “device identifiers,” such as a unique device identifier (“UDID”). Device identifiers are small data files or similar data structures stored on or associated with your mobile device, which uniquely identify your mobile device. A device identifier may be data stored in connection with the device hardware, data stored in connection with the device’s operating system or other software, or data sent to the device by the Website. A device identifier may convey information to us about how you browse and use the Website. The device identifier information that we collect does not itself collect or transmit any Personally Identifiable Information to us, however, a device identifier may be used in conjunction with other information in a manner that may constitute Personally Identifiable Information. A device identifier may remain persistently on your device, to help you log in faster and enhance your navigation through the Website. Some features of the Website may not function properly if use or availability of device identifiers is impaired or disabled.
Location Data: When you utilize the Website by or through a mobile device, we may access, collect, monitor and/or remotely store “location data,” which may include GPS coordinates (e.g. latitude and/or longitude) or similar information regarding the location of your mobile device. We may also use various technologies to determine location, such as sensor data from your device that may, for example, provide information on nearby Wi-Fi access points and cell towers. Location data may convey to us information about how you browse and use the Website. The location data that we collect does not itself contain or transmit any Personally Identifiable Information to us, however, location data may be used in conjunction with other information in a manner that may constitute Personally Identifiable Information.
FCCF uses commercially reasonable methods consistent with non profit organizations practice to prevent unauthorized access or disclosure, to maintain data accuracy, and to ensure appropriate use of your personal information.
If we transfer sensitive personal data (for example, credit card information) over the internet, we protect it using TLS technology.
While we strive to protect your personal information, we cannot ensure the security of the information you transmit.
We recommend you take every precaution in protecting your personal information when you are on the Internet. For example, change your passwords often, use a combination of letters and numbers when creating passwords, and do not reveal your password to anyone.
In accordance with federal law and the guidelines set up by the Federal Trade Commission regarding youth privacy, and the Data Protection Act (UK) and GDPR(EU), FCCF will not knowingly collect any personal information from users under the age of 13 and will require the parental or guardian express consent prior to collecting any personal information from any user younger than 16, but older than 13 years.
If you have provided us with your email address to ask for information, make a donation, subscribe to our newsletter or to receive notifications or updates about one of the events and you wish to change your address or no longer wish to receive these communications, please follow the unsubscribe instructions that appear in these email communications.
The Data Protection Act (UK) and the EU General Data Protection Regulation (GDPR)
The Data Protection Act and GDPR requires us to manage personal information in accordance with the data protection principles, and in particular, requires us to process your personal information fairly, lawfully, and in a transparent manner. This means you are entitled to know how we intend to use any information you provide.
Questions or Comments
If you have questions or comments regarding this privacy statement, please contact us at firstname.lastname@example.org.
We may update this Data Protection and Privacy Statement at any time by posting updated text on our sites. We display a last updated date at the top of this statement so that you will know when there has been a change. Accordingly, you should check this statement on a regular basis for our most current data protection and privacy practices. Each time you access, use, or browse our Website, you signify your acceptance of the then-current version of the privacy statement. Any changes will take effect upon posting and apply only to information collected from you on and after the last updated date, unless specified otherwise.
Last updated: July, 2018
Copyright: Fairfield County’s Community Foundation